Admin Assistant

IMH Recruitment is seeking a full-time Administrative Assistant to join the team at Conwy Council.

If you feel you have excellent customer care and communication skills along with the ability to work as part of a team or independently using your own initiative this could be the job for you.

Duties include –

To carry out a range of administrative tasks e.g. typing, filing, photocopying, data inputting, scanning, and creating and maintaining spreadsheets

Undertake a front of house & reception duty fielding all Disability Service-related calls, and to deal effectively with general queries or sign post callers. To answer the telephone bilingually – in Welsh and English

To deal with all incoming and outgoing mail, internal, external, email and fax

To send out documentation on behalf of practitioners to citizen or other agencies ensuring that the recording systems are followed

Create and translate documents into Easy Read format bilingually internally & externally on request.

To support the Disability Service in informal & formal minute taking as required by the teams.

Coordinate diary commitments for the service area including the organising and cancelling of appointments and meetings for practitioners, & partner organisations as required.

To input and maintain electronic data systems (WCCIS, AS400, P2P, Outlook calendars, generic inbox)

Be the responsible key holder for the opening and closing, securing of the Canolfan Riviere offices/day centre.

Be able to deal with information that is confidential and/or sensitive

Maintain the office environment in a clean, tidy and professional-looking manner, including noticeboards and public areas as required

To undertake health & safety routine tests and checks such as permits to work and designated housekeeping checks.

To be a team player and assist colleagues as required

Liaise with other teams and departments as required.

Work with manager to ensure tasks are completed within set timescales.

To undertake training as required.

Core office hours are 9:00am -17.30 Monday to Friday.

Please apply with an up to date CV or ring 01709 541200 for more info!